Navigating the regulatory landscape for public events requires seamless coordination between venue managers and culinary providers to ensure health and safety compliance. The flowchart below visualizes the parallel workflows for the Event Organizer (You) and the Food Vendor (Brew and Feed), detailing the specific applications, deadlines, and infrastructure requirements necessary for operation. By mapping the process from the initial planning phase through the critical 15-day submission deadline, this guide highlights the dependencies between the two parties—culminating in the mandatory Onsite Inspection by Fire and Health officials that ultimately determines if the event receives its permits.

Planning a successful event involves managing countless moving parts, and ensuring compliance with local Health Department regulations is one of the most critical steps. To make this process as seamless as possible, we want to clarify the permitting requirements early. While you focus on the guest experience, Brew and Feed is committed to handling the culinary compliance. As your designated Food Vendor, we are fully licensed, insured, and prepared to provide all the necessary documentation you need to secure your Temporary Food Establishment (TFE) or Event Organizer permit without stress.

How to Comply: The Permitting Process

To ensure your event is fully permitted and compliant, please review the division of responsibilities below. Most Health Departments require the Event Organizer to submit the primary application, which lists Brew and Feed as the food service provider.

Here is how we will work together to get your permit approved:

1. Your Role (The Event Organizer)

You are responsible for submitting the Event Coordinator Application to the local Environmental Health Department. This application generally asks for:

• Site Map: Showing where food booths (Brew and Feed), restrooms, and waste disposal will be located.
• Utility Access: Indicating access to power and potable water sources.
• Schedule: The dates and times of the event, including set-up and breakdown.
• Vendor List: You must list Brew and Feed as your food vendor.

2. Our Role (Brew and Feed)

We will provide you with a "Vendor Compliance Packet" to attach to your application. This includes:

• Our Permit/License: Proof of our current operation permit and Grade A sanitation rating.
• Proposed Menu: A full list of items we will be serving (e.g., Turkey Hash, specialty sliders, etc.) and how they are prepared.
• Equipment List: Specifications of our cooking equipment to ensure it meets fire and safety codes.
• Insurance: Our Certificate of Insurance (COI) naming the venue/event as additional insured if required.

3. The Timeline

Please note that most Health Departments require these applications to be submitted at least 15 days prior to the event. We recommend submitting them 30 days in advance to allow time for any corrections.

Next Steps:
Please download the specific Special Event and Temporary Food Establishment (TFE) permit applications for your county or city and fill out the "Event Coordinator" section. Once you have started that, let us know, and we will immediately forward our vendor documents to complete the package.